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1120 Board of Education Meetings


Northfield, New Jersey 



The Northfield Board of Education meetings shall be a primary means of sharing information with community members and inviting their comments and suggestions. Regular and special meetings of the board of education are open to the public and representatives of the media, except when, by resolution at the public meeting, the board excludes the public from those parts of a meeting which deal with matters held confidential in accordance with law.

The board welcomes participation of interested organizations and individuals and will schedule time as appropriate for the public to speak. The length of time scheduled for public discussion shall be stated in the agenda, together with any time limit proposed for individual speakers.

The board will not permit unnecessary or undesirable identification of district students at public or board of education meetings, particularly when the student is subject to disciplinary action, or has been identified as having a disability. A special confidential file shall be kept of the names of students with disabilities on whose behalf the board must take public action. An unidentifiable coding shall be used when referring to the student.

Comments and questions at the end of regular and special meetings may deal with any topic related to the board’s conduct of the schools. Advance announcement of all regular, scheduled special, and specially called meetings of the board is made through newspapers and other appropriate media outlets.

The board shall include a discussion of the School Ethics Act and the Code of Ethics for School Board Members annually at a regularly scheduled public meeting.

In a regular board meeting by October 30 of each year, the Superintendent of Schools shall provide an annual report which includes information on the following topics:

A. The status of all capital projects in the school district’s long range plan;

B. The maximum permitted amount of the school district’s reserve account;

C. Implementation of school-level plans;

D. Achievement of performance objectives;

E. Each school report card, including student performance results and student behavior data;

F. Professional development activities;

G. Condition of school facilities;

H. Status of mandated program reviews;

I. Community support data as detailed in the administrative code;

J. The assignment plan for certified and noncertified nurses developed by the school district. Other items presented at board meetings must include, but are not limited to:

A. Presentation of audit report;

B. Presentation of budget;

File Code: 1120 BOARD OF EDUCATION MEETINGS (continued)

C. Student attendance;

D. Mandated inservice programs.

In addition, two times each school year between September 1 and January 1 and between January 1 and June 30, the school board shall hold a public hearing at which the Superintendent of Schools will report to the board of education all acts of violence, vandalism, and harassment, intimidation, or bullying (HIB) which occurred during the previous reporting period. The report shall include the number of HIB reports in the schools, the status of all investigations, the nature of the HIB, and other data required by law.

Adopted: January 6, 1997 NJSBA Review/Update: August 2009; December 2010; July 2011 Readopted: October 24, 2011

Key Words

Board of Education Meetings, Reporting to the Public, Communicating with the Public, Confidentiality

Legal References: N.J.S.A. 10:4-6 et seq. Open Public Meetings Act

  1. 18A:7C-7 School administrators report on students awarded or denied diplomas
  2. 18A:10-6 Board meetings public; frequency; hours of commencement; adjournment, etc., for lack of quorum
  3. 18A:12.21 School Ethics Act
  4. 18A:17-46 Act of violence; report by school employee; notice of action taken; annual report
  5. 18A:22-10 Fixing day, etc., for public hearing
  6. 18A:22-13 Public hearing; objectives; heard, etc.
  7. 18A:23-5 Meeting of board; discussion of report
  8. 6A:8-5.2(e) High school diplomas
  9. 6A:14-1.1 etseq. Special Education
  10. 6A:16-5.1 et seq. School safety plans See particularly:
  11. 6A:16-5.2, 5.3
  12. 6A:23A-14.1 Capital reserve accounts
  13. 6A:26 Educational Facilities See particularly:
  14. 6A:26-2.2(a)7 Completion of long range facilities plans
  15. 6A:30-1.1 etseq. Evaluation of the Performance of School Districts See particularly:
  16. 6A:30-3.2
  17. 6A:32-3.2 Requirements for the Code of Ethics for district board of education members and charter school board of trustee members

N.J.A.C 6A:32-12.1 Reporting requirements

  1. 6A:32-12.2 School-level planning
  2. 6A:32-13.1 School attendance
  3. 6A:32-13.2 Dropouts
  4. 6A:32-14.1 Review of mandated programs and services


Cross References: *1100 Communicating with the public *2240 Research, evaluation and planning

File Code: 1120 BOARD OF EDUCATION MEETINGS (continued)

*3100 Budget planning, preparation and adoption *3570 District records and reports *3571.4 Audit *5131.5 Vandalism/violence *5145.5 Photographs of students *6142.2 English as a second language; bilingual/bicultural *6142.6 Basic skills *6171.1 Remedial instruction *6171.3 At-Risk and Title 1 *6171.4 Special education *9322 Public and executive sessions *9323/9324 Agenda preparation/advance delivery of meeting material *9326 Minutes

*Indicates policy is included in the Critical Policy Reference Manual.