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3320 Purchasing Procedures

The Northfield Board of Education wishes to establish and carry out a careful system of purchasing and accounting to help provide an effective program of education while guarding against loss due to carelessness, inefficiency, theft, or improper maintenance of records.

Northfield, New Jersey X Monitored Mandated
Policy X Other Reasons

“Purchasing agent” means the business administrator shall be assigned the authority, responsibility and accountability for the purchasing activity of the board and having the power to prepare advertisements to advertise for and receive bids and to award contracts as permitted by law.

The duties of purchasing are to be centralized under the Superintendent of Schools or designee, who shall be familiar with and perform all his/her activities within the limitations prescribed by law, board policy and legal opinions.

The board of education encourages the administration to seek advantages in savings through joint agreements for the purchase of work, materials or supplies with the governing body(ies) of other contracting units within this county or adjoining counties or by other cooperative pricing arrangements. The administration shall also evaluate any savings which may result from the purchase of any materials, supplies or equipment under contracts entered into by the state treasury department, division of purchase and property.

The board may use competitive contracting instead of public bidding for purchasing specialized goods and services, the price of which exceeds the bid threshold, for the purposes and with the conditions specified in law.

All purchases shall be approved by resolution of the board.

Nothing is to be ordered independently by school personnel.

The board of education shall not knowingly enter into contract with any company that does not subscribe to and implement a policy of non-discrimination. The board secretary shall be responsible for so informing all prospective suppliers of work or materials.

Adopted: November 19, 2007 NJSBA Review/Update: October 2009; December 2010 Readopted: October 24, 2011

Key Words

Purchasing Procedures, “Set Aside” Contracts, Nondiscrimination, Affirmative Action, Vendors

Legal References: N.J.S.A. 10:5-1 et seq. Law Against Discrimination See particularly:

  1. 10:5-31 through -35
  2. 18A:18A-1 et seq. Public schools contracts law
  3. 18A:19-1 et seq. Expenditure of funds; audit and payment of claims
  4. 52:32-44 Business registration for providers of goods and

File Code: 3320


services (definitions)

  1. 6A:7-1.8 Equity in employment and contract practices
  2. 6A:23A-1.2 Definitions
  3. 6A:23A-16.5 Supplies and equipment
  4. 6A:23A-20.4 Ownership and storage of textbooks
  5. 6A:23A-21.1et seq. Management of public school contracts
  6. 6A:27-9.1et seq. Contracting for Transportation Services
  7. 6A:30-1.1et seq. Evaluation of the Performance of School Districts
  8. 6A:32-14.1 Review of mandated programs and services

20 U.S.C.A. 1681 et seq. – Title IX of the Education Amendments of 1972

42 U.S.C.A. 2000e et seq. – Title VII of the Civil Rights Act of 1964 as amended by the Equal Employment Opportunities Act of 1972

29 U.S.C.A. 794 et seq. – Section 504 of the Rehabilitation Act of 1973

Possible Cross References: *2224 Nondiscrimination/affirmative action

3300 Expenditures/expending authority *3326 Payment for goods and services *3327 Relations with vendors *3570 District records and reports

3571 Financial reports

*Indicates policy is included in the Critical Policy Reference Manual.

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