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3511 Hygienic Management


Northfield, New Jersey X X Monitored Mandated
Policy X Other Reasons

The board of education recognizes that the health and physical well-being of the students and staff of this district depend in large measure upon the cleanliness and sanitary management of the schools.

The board directs that a program of hygienic management be instituted in the schools and explained annually to all staff members. Each school shall be inspected for cleanliness and sanitation by the Maintenance Supervisor and/or Building Principal on a regular basis.

The board will cooperate with the local board of health in the sanitary inspection of the schools’ toilets, washrooms, food vending machines, water supply, and sewage disposal systems.

The Superintendent of Schools shall prepare, in consultation with the school medical inspector, regulations, first aid and emergency medical procedures that utilize universal precautions in the handling and disposal of blood and body fluids, whether or not students or staff members with HIV infection are present. School staff members and volunteers shall be provided the supplies for implementing the procedures. In particular, school nurses, custodians, and teachers shall be trained in proper handling procedures. These regulations and procedures will comply with the regulations of the State Department of Health and State Department of Labor (OSHA Standards for Occupational Exposure to Bloodborne Pathogens) and recommendations of the Centers for Disease Control and Prevention.

Bloodborne Pathogens

The board recognizes that school employees may in the performance of their duties reasonably anticipate contact with human blood or other potentially infectious body fluids that may expose them to bloodborne pathogens such as Hepatitis B Virus (HBV) and Human Immunodeficiency Virus (HIV). In accordance with federal OSHA regulations, the board will establish a written Exposure Control Plan designed to eliminate or minimize employee exposure to such infection. The plan shall list all job classifications and tasks in which exposure occurs; describe and require the implementation of workplace controls to eliminate or minimize exposure; require the provision of hepatitis B vaccination to employees who have occupational exposure; and require the provision of a training program for employees who have occupational exposure. The plan shall be updated annually and as required to include new or revised employee positions with occupational exposure. A copy of the plan shall be made accessible to employees.

Disposal of Medical Waste

The Superintendent of Schools shall prepare, in consultation with the school medical inspector, a medical waste disposal program to ensure all medical waste, including needles and sharps, are disposed of in accordance with the rules and regulations of the New Jersey Department of Health.

Chemical Hygiene

The board also recognizes that certain school employees who work in laboratories may be exposed to hazardous chemicals in the course of their duties. In accordance with federal OSHA regulations, the board will establish practices that are capable of protecting employees from health hazards presented by hazardous chemicals used in the workplace. The plan shall contain the locations of hazardous chemicals and shall enunciate a plan capable of protecting employees from associated health hazards and keeping exposure of employees below specified limits. The Chemical Hygiene Plan shall be readily available to employees and shall contain at least the following elements:

File Code: 3511


  1. Standard operating procedures for using hazardous chemicals in laboratory work;
  2. Criteria that the board will use to determine and implement control measures to reduce employee exposure;
  3. The requirement that fume hoods and other protective equipment are functioning properly and that measures are taken to ensure adequate performance of such equipment;
  4. Provision for employee information and training;
  5. The circumstances under which a particular laboratory operation, procedure or activity shall require prior approval from the business administrator/board secretary before implementation;
  6. Provisions for medical consultation;
  7. Designation of personnel responsible for implementation of the chemical hygiene plan; and
  8. Provisions for additional employee protection for work with particularly hazardous substances.

The board directs that the program of chemical hygiene be implemented by the Chemical Hygiene Officer. The business administrator will serve as Chemical Hygiene Officer for all schools in the district and shall be responsible for the examination of all school facilities to determine where hazardous chemicals are used and to ensure compliance of all school facilities with the Chemical Hygiene Plan.

The Superintendent of Schools shall develop and supervise a program for the cleanliness and sanitary management of the school buildings, school grounds, and school equipment pursuant to statute, rules of the State Board of Education, and regulations of the State Board of Health.

The day to day monitoring of the cleanliness of each school building shall be the responsibility of the building principal.

Adopted: October 20, 2008 NJSBA Review/Update: October 2009; December 2010 Readopted: October 24, 2011

Key Words

Integrated Pest Management, Operation and Maintenance of Plant, Buildings and Grounds, Maintenance

Legal References: N.J.S.A. 13:1F-19 through -33 School Integrated Pest Management Act

N.J.S.A. 18A:17-49

through -52 Buildings and grounds supervisors to be certified educational facilities managers

N.J.S.A. 18A:22-8 Contents of budget; program budgeting system

N.J.S.A. 34:5A-1 et seq. Worker and Community Right to KnowAct

N.J.S.A. 34:6A-25 et seq. New Jersey Public Employees Occupational Safety and Health Act

  1. 5:23 Barrier free subcode of the uniform construction code
  2. 6A:23A-6.9 Facilities maintenance and repair schedule and accounting

File Code: 3511


  1. 6A:26-12.1 et seq. Operation and Maintenance of Facilities See particularly:
  2. 6A:26-12.2(a)1, 2
  3. 6A:30-1.1 et seq. Evaluation of the Performance of School Districts
  4. 6A:32-12.1 Reporting requirements
  5. 7:30-13.1 et seq. Integrated Pest Management


Cross References: *1410 Local units *2240 Research, evaluation and planning *3000/3010 Concepts and roles in business and noninstructional operations; goals

and objectives 3510 Integrated pest management 3512 Maintenance and Repair

*3516 Safety *5141 Health

6161 Equipment, books and materials *7110 Long-Range facilities planning *9130 Committees

*Indicates policy is included in the Critical Policy Reference Manual.

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